![]() David NieldĪpple has two different storage systems: iCloud and iCloud Drive. How to save space with iCloud If iCloud is your cloud of choice, it’ll work with all your Apple devices. OneDrive will handle some of this automatically (by downloading files when you open them, for example), but you can also manually set up what the platform does with specific files and folders by right-clicking on them in File Explorer. The only difference is that locally available files will automatically become online-only after a set period of time if you enable a Windows 10 and 11 feature called Storage sense, which uploads files to the cloud when you’re running out of space on your computer. The last two types are practically the same, and you’ll be able to open and edit them normally, even if you’re offline. These are marked by a white check mark in a green circle and they stay on your computer no matter what. The second type are locally available files, which have a green check mark on them and live both on your device and in the cloud. These live in the cloud, but open normally as long as you have an internet connection. First, there are online-only documents, which you’ll recognize by the blue cloud badge that sits on top of the file icon in File Explorer. You’ll find there are three types of files in OneDrive. Finally, locate Files On-Demand and select Download files as you use them. Go to Sync and backup, then open the Advanced settings. ![]() To make some files online-only, right-click on the OneDrive icon (a cloud) in the Windows taskbar notification area, then choose Help & Settings and open up the Settings tab. If you need them, you’ll have to download them with a couple of clicks, but this is not something you’ll want to do often with large files-it’s time-consuming. You can also designate specific files as online-only to save local storage space. If you run Windows and use OneDrive, certain folders on your computer and in the cloud will sync by default. You should locally store any files you constantly need access to, especially if you can’t rely on internet connectivity. As such, it’s best to make older files and folders online-only-those you want to keep backed up but don’t need to access regularly, such as vacation photos and videos. When deciding what kind of files to store where, think of the cloud as your basement-a place where you store things you don’t want to throw away, but wouldn’t keep in the middle of your living room. In some cases, web access might be all you need. As soon as you try to access them, they’ll download from the cloud and open as normal.Īll these services also have web interfaces, which allow you to log in and view your files on any computer with a web browser and an internet connection. In some cases, you can keep a folder online-only, but still have placeholders for its contents on your hard drive. When you want to access these files, you’ll need an internet connection, but that’s really the only catch.Ĭloud storage and syncing apps can help you manually choose which files live locally on your computer, but they can also do the job automatically. You can also set certain folders to be online-only, meaning they only live in the cloud and take up no space on your hard drive.
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